Privacy Policy

Field Safety Services, LLC ("FSS," "we," "us," or "our") respects the privacy of the people and businesses we serve. This Privacy Policy explains how we collect, use, disclose, and protect personal information obtained through our website, recruiting and employment activities, safety staffing, consulting and training services, and other interactions with FSS. 

1. Scope 

This Privacy Policy applies to personal information collected through the FSS website and through our business operations, including information received from website visitors, prospective and current customers, job applicants, employees, prospective safety professionals, training participants, vendors, and others who interact with FSS. 

Certain information may be subject to different legal requirements or exemptions. For example, certain Texas consumer privacy rights do not apply to individuals acting in an employment or commercial context. 

2. Information We Collect 

Depending on your relationship with FSS, we may collect the following types of information. 

Contact and Identity Information 

We may collect your name, email address, telephone number, mailing or business address, company, job title, and other contact information. 

Applicant and Workforce Information 

When you apply for employment or an assignment with FSS, we may collect information such as your résumé and employment history, education, professional qualifications, safety credentials, licenses and certifications, training records, skills and experience, references, assignment preferences, geographic availability, compensation information where appropriate, employment eligibility information, information required for onboarding and employment administration, background-screening information where permitted by law, and other information voluntarily submitted during the recruiting process. 

Employees may be required to provide additional information necessary for payroll, tax administration, benefits, emergency contacts, employment eligibility, safety, regulatory compliance, and workforce administration. 

Customer and Business Information 

We may collect information regarding customers, prospective customers, projects, jobsites, service needs, contracts, communications, training requirements, and other business relationships. 

Website and Device Information 

When you interact with our website, we or our service providers may automatically collect information such as your IP address, browser type, device information, operating system, pages visited, referring website, approximate location derived from technical information, dates and times of visits, website interactions, and cookie and similar technology identifiers. 

Information You Voluntarily Provide 

We may collect information that you provide through contact forms, applications, email, telephone, social media, surveys, training registrations, or other communications with FSS. 

3. Sources of Information 

We may collect personal information directly from you; through our website; through recruiting and employment processes; from professional references; from customers and prospective customers; from service providers; from background-screening providers when legally permitted; from professional networking or recruiting platforms; from publicly available sources; and through cookies, analytics, and similar technologies. 

4. How We Use Personal Information 

FSS may use personal information to provide safety staffing, consulting, and training services; respond to inquiries; develop and maintain customer relationships; recruit and evaluate candidates; match qualified safety professionals with potential assignments; verify qualifications, licenses, training, and certifications; conduct legally permitted screening; hire and onboard employees; administer assignments; process payroll and employment-related obligations; administer employee benefits where applicable; maintain employment and training records; communicate with applicants and employees; manage workforce availability; satisfy customer qualification requirements; maintain workplace and jobsite safety; comply with legal, contractual, insurance, and regulatory obligations; operate and improve our website; understand how our website and services are used; protect FSS, our customers, employees, systems, and property; prevent or investigate suspected fraud, misconduct, security incidents, or illegal activity; establish, exercise, or defend legal claims; and conduct other legitimate business activities consistent with the context in which the information was collected. 

5. Recruiting and Applicant Information 

FSS recruits safety professionals for employment and placement on customer projects. 

Information submitted during the recruiting process may be used to evaluate qualifications and identify assignments that may be appropriate based on experience, credentials, availability, geographic preferences, customer requirements, and other relevant considerations. 

FSS may disclose appropriate candidate information to prospective or current customers when reasonably necessary to evaluate a candidate for an assignment or provide staffing services. 

We do not characterize legitimate disclosures made to provide requested staffing and placement services as the commercial sale of an applicant's résumé. 

6. Employee and Workforce Information 

FSS may process employee information for legitimate employment purposes, including hiring and onboarding; payroll; tax reporting; benefits administration; assignment administration; training; credential management; performance management; safety; workers' compensation and insurance administration; customer compliance requirements; workforce planning; investigations; legal compliance; and separation from employment. 

Employment-related information may be subject to different laws and exemptions than consumer information addressed elsewhere in this Privacy Policy. 

7. How We Disclose Information 

FSS may disclose personal information to customers and prospective customers when necessary to provide staffing or other requested services; payroll, benefits, accounting, legal, insurance, IT, cybersecurity, and other professional service providers; background-screening providers; training and credentialing providers; website hosting, analytics, CRM, recruiting, communications, and software providers; government agencies, regulators, courts, law enforcement, or other parties when required or permitted by law; parties involved in an actual or proposed merger, financing, acquisition, restructuring, or sale of business assets; and other parties with your direction or consent. 

Service providers may receive only the information reasonably necessary for the services they perform and may be subject to contractual obligations concerning their handling of information. 

8. Sale of Personal Data and Targeted Advertising 

FSS does not intend to operate as a data broker or generate revenue from selling individuals' personal information. 

However, privacy laws may define the "sale" of personal data or targeted advertising more broadly than an ordinary exchange of information for money. 

FSS will update this Privacy Policy and provide legally required opt-out mechanisms if its practices constitute a sale of personal data or targeted advertising under applicable law. 

9. Sensitive Personal Information 

FSS may receive information considered sensitive under applicable law in limited circumstances, particularly in connection with employment, payroll, employment eligibility, safety, or legally authorized screening. 

FSS intends to collect and process sensitive information only when reasonably necessary for legitimate business, employment, safety, or legal purposes and in accordance with applicable law. 

10. Cookies and Similar Technologies 

Our website may use cookies and similar technologies to operate the website, understand website traffic, remember preferences, improve performance, or support marketing activities. 

Where required by applicable law, FSS will provide appropriate choices regarding these technologies. 

11. Social Media and Third-Party Platforms 

FSS may maintain profiles on third-party social-media, recruiting, or professional networking platforms. 

Information submitted through those services may also be subject to the privacy practices and terms of the applicable platform. FSS does not control the independent privacy practices of third-party platforms. 

12. Data Retention 

FSS retains personal information for as long as reasonably necessary to fulfill the purposes for which it was collected, comply with legal and contractual obligations, resolve disputes, maintain appropriate business and employment records, and protect FSS's legitimate interests. 

Retention periods may vary depending on the type of information and the purpose for which it was collected. 

13. Data Security 

FSS uses reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, acquisition, disclosure, alteration, loss, or destruction. 

No information system, transmission method, or security program can guarantee absolute security. Accordingly, FSS cannot guarantee that personal information will never be accessed or used improperly. 

14. Texas Privacy Rights 

The Texas Data Privacy and Security Act ("TDPSA") provides qualifying Texas consumers with certain rights regarding their personal data. 

Depending on whether the TDPSA applies to FSS and the particular information or individual involved, these rights may include the right to confirm whether personal data is being processed and access that data; correct inaccuracies; request deletion; obtain certain personal data in a portable format; opt out of targeted advertising; opt out of the sale of personal data; and opt out of certain profiling. 

The TDPSA's definition of a consumer generally applies to Texas residents acting in an individual or household context and does not include individuals acting in commercial or employment contexts. 

Certain entities, information, and processing activities may also be exempt from the TDPSA. 

15. Exercising Privacy Rights 

Where applicable, qualifying consumers may submit privacy requests by contacting: 

Field Safety Services, LLC
4324 Mapleshade Ln, Suite #246, Plano, TX 75093
(469) 218-8113 

We may take reasonable steps to authenticate a request before responding. Authentication procedures will depend on the nature and sensitivity of the information requested. 

FSS will not unlawfully discriminate against an individual for exercising an applicable privacy right. 

16. Appeals 

If applicable law provides a right to appeal FSS's decision regarding a privacy request, instructions for submitting an appeal will be provided with FSS's response to the request. 

17. Authorized Agents 

Where applicable law permits an authorized agent to submit a request on an individual's behalf, FSS may require reasonable documentation establishing the agent's authority and may independently verify the individual's identity where permitted by law. 

18. Universal Opt-Out Mechanisms 

Where FSS is legally required to recognize browser-based or other universal opt-out mechanisms, FSS will process recognized signals in accordance with applicable law. 

19. Children's Privacy 

FSS's website and services are intended for businesses, working professionals, and adults seeking employment or professional services. They are not directed toward children under 13. 

FSS does not knowingly seek to collect personal information online from children under 13. 

If FSS learns that information from a child has been collected in circumstances requiring deletion or parental consent, FSS will take appropriate action in accordance with applicable law. 

20. Third-Party Websites 

Our website may contain links to websites or services operated by third parties. FSS is not responsible for the independent privacy practices, security, or content of third-party websites. 

We encourage users to review the privacy notices of third-party services they use. 

21. Security Incidents and Data Breaches 

FSS maintains procedures intended to identify, evaluate, and respond to suspected security incidents. 

If a security incident constitutes a legally reportable data breach, FSS will provide notifications to affected individuals, government authorities, or other parties as required by applicable law. 

22. Other States 

Although FSS is based in Texas, individuals located in other states may have additional privacy rights. 

As FSS expands geographically, we may supplement or revise this Privacy Policy to address privacy laws applicable in additional jurisdictions. 

23. Changes to This Policy 

FSS may update this Privacy Policy periodically to reflect changes in our operations, technology, legal requirements, or privacy practices. 

When we make material changes, we will update the "Last Updated" date and provide additional notice when required by law. 

24. Contact Us 

Questions regarding this Privacy Policy or FSS's privacy practices may be directed to: 

Field Safety Services, LLC
4324 Mapleshade Ln, Suite #246, Plano, TX 75093
(469) 218-8113